Eventus Legal are seeking a Property Legal Secretary/Administrator for two opportunities within the Residential New Build and Commercial Property teams of a respected, independent law firm in Stockton-on-Tees, County Durham. Both positions are available as full-time or part-time permanent jobs, with flexible working arrangements and hybrid working where suitable for the duties. The junior Residential New Build position pays £25,000 and requires at least six months of residential conveyancing experience, while the Commercial Property position pays up to £28,000 for someone with more extensive residential or commercial property experience. Alongside this, the firm offers 25 days’ annual leave plus bank holidays, an additional day off for your birthday, free parking, training and a supportive team culture.

Role Responsibilities

There are two opportunities to provide practical secretarial and administrative support to property fee earners. Responsibilities will vary according to the team and your experience.

Key duties across the positions will include:

• Opening, maintaining and closing client files using the firm’s practice management systems.
• Carrying out client identification, anti-money laundering and relevant compliance checks.
• Preparing legal correspondence, documentation, completion paperwork and invoices.
• Liaising professionally with clients, colleagues and third parties to keep transactions progressing.
• For Residential New Build, assisting with exchange and completion documentation, SDLT paperwork, completion statements and post-completion administration.
• For Residential New Build, updating clients and developers, and arranging NHBC policies or equivalent cover.
• For Commercial Property, supporting solicitors with audio typing, property searches, file management and correspondence with other law firms.

About You

Both positions require some previous experience in a conveyancing environment, but the level of experience differs between the two teams.

The successful Property Legal Secretary/Administrator will demonstrate:

• For the junior Residential New Build position, at least six months’ experience in residential conveyancing administration or legal secretarial support.
• For the Commercial Property position, more extensive experience supporting residential or commercial property matters; previous commercial property experience is not essential.
• Good organisational skills, attention to detail and confidence in handling a varied workload.
• Strong communication skills, a professional approach to client care and an ability to work collaboratively.
• Competence with Microsoft Office and legal case management systems, with audio typing skills particularly useful for Commercial Property.

Salary and Benefits

The employer offers a people-focused working environment and a substantial range of benefits to support work-life balance and development.

The Property Legal Secretary/Administrator positions offer:

• Residential New Build salary of £25,000, or up to £28,000 for the more experienced Commercial Property opportunity (full-time equivalent for part-time working).
• Full-time or part-time hours, with flexible start and finish times subject to team needs.
• Hybrid working where the role can be carried out effectively from home, normally with more office days than homeworking days.
• 25 days’ holiday plus bank holidays, pro rata for part-time colleagues, with additional long-service holiday arrangements and an option to purchase extra leave.
• A day off for your birthday and office closure between Christmas and New Year, with leave reserved for the closure.
• Free on-site parking and life insurance providing four times salary under the firm’s scheme.
• Employee assistance and wellbeing support, pension options, a cycle to work scheme and retail discounts.
• Free simple Wills, discounted personal legal services and structured training, mentoring and buddy support.

About the Law Firm

Our client is an established independent regional law firm with a long history of advising individuals and businesses. Its property departments are known for a practical, client-focused service, and its commercial property team has received award recognition. The firm promotes open communication, collaboration and ongoing professional development, with a supportive approach to flexible working.

Next Steps

Apply now to be considered for this career-enhancing job opportunity. Alternatively, for a confidential discussion about this Property Legal Secretary/Administrator job in Stockton-on-Tees, County Durham, please send your CV to Amy Watson at the Eventus Recruitment Group via email at amy.watson@eventuslegal.com or phone 01325 624084 for a confidential discussion. Due to the high volume of applications, if you have not heard from us within ten days, unfortunately you have not been shortlisted on this occasion.

If this job isn't quite right for you but you are looking for a new position, please contact me at the details above for a confidential discussion on your career.

The Eventus Recruitment Group are award-winning recruitment specialists operating in the Legal, Finance and Financial Planning sectors across the UK. Please note, the years' experience and/or salary are listed in our advertisements as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. As an equal opportunities employer we welcome applications from candidates of all backgrounds and circumstances. Our privacy policy can be found on the bottom of our website.